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IAP2 CANADA

ANNUAL REPORT

2022

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Public participation (P2) and engagement practitioners are a diverse community of professionals, citizens, academics, and decision-makers committed to involving the public in decisions that affect them. This is what we did in 2022 to help support our community.

Guided By Passionate Leadership


About IAP2 Canada - Who We Are



2022 Year by the Numbers


Year in Review: Highlights from 2022



Pillars

of Support



2022

Financials



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Guided By Passionate Leadership


Catherine Rockandel, CP3, President

A few words from the President

"ENGAGEMENT IS ROOTED IN UNDERSTANDING AND INCLUSIVITY, VITAL COMPONENTS AS WE WORK TOWARDS IAP2 CANADA'S BOLD VISION..."

The annual report is an opportunity for us to reflect on the successes and challenges of the past year, and acknowledge what we have heard and learned. It is an opportunity to celebrate and acknowledge the important and sometimes tough work of coming together with diverse perspectives to improve social, environmental, and economic outcomes, strengthen relationships, and increase trust in democratic processes.

It is this work that inspires us and we drew on this wisdom in planning and hosting the successful conference in Banff, Alberta. The networking and presentations ranged from technical, to interactive, and inspiring. We heard that weaving Indigenous knowledge and teachings throughout the conference was deeply valued by participants.

Engagement is rooted in understanding and inclusivity, vital components as we continue to work towards IAP2 Canada’s bold vision in the strategic plan. As such, we are committed to understanding equity, diversity and inclusion across IAP2 Canada and increasing awareness of First Nations, Metis, and Inuit (Indigenous) cultures and values through intercultural competency professional development programs.

Organizational change and transformation can be very challenging, especially when we have limited resources as a small, not-for-profit association. There have been bumps in the road and although we have accomplished so much through hard work and dedication, we know from the feedback and ideas we have received from our community that there is still much work for us to do. IAP2 Canada’s brand recognition continues to grow with many organizations across Canada requiring their staff and consultants to have taken IAP2 Foundations training program. The CP3 designation is perceived as a competitive advantage for those looking to demonstrate their skills and experience.

Together, we - the members, volunteers and trainers, are the heart of IAP2 Canada. With your support and knowledge, alongside IAP2 Canada’s staff, we can continue to deliver unique value and push further toward meaningful public participation and engagement in Canada and the world.

Thank you all for being a part of this incredible journey. Whether you practice community & public engagement, public participation, stakeholder engagement, and/or Indigenous engagement in Canada, IAP2 is the preeminent organization that advances the practice and supports practitioners. We are excited about what the future holds!

A few words from the Executive Director

"IT WAS A TRANSFORMATIVE YEAR WHERE WE EXPERIENCED BOTH CHALLENGES AND SUCCESSES..."

This past year was my first full year with IAP2 Canada. In this report, you’ll see how we answered the needs of our audiences, adapted to the challenges we faced, and built on our vision – that Canadians are meaningfully engaged in decisions that affect them by way of purposeful public participation (P2).

We hosted a successful national conference in-person and offered the content on-demand following the event to those who were not able to be in Banff for the event; invested in our people by providing equity, diversity and inclusion training; assessed the needs of the organization and engaged training and marketing experts to better meet the needs of our diverse audiences; made many improvements to our website, social media, and email communications; and launched a new Certificate in Public Participation to educate, inform, and inspire as many people as possible.

It was a transformative year where we experienced both challenges and successes - we met both head-on. We accomplished a lot and will continue to build on recent momentum as we head toward 2023. This work could not have been achieved without the dedication, expertise and passion of the operational team and the volunteers: I thank each and every one of them from the bottom of my heart for taking this journey alongside me. We are committed to using the power of P2 and engagement to help people take meaningful action toward real-life challenges, deliver results that matter, and implement transformational change that lasts. The road ahead is paved with promise, and I am excited about what we can achieve together at IAP2 Canada.


Valoree McKay, CAE, Executive Director


Who We Are

Meaningful Impact. Transformational Change That Lasts.


What does IAP2 Canada do?

Public participation (P2) is about engaging with the public during the decision-making process, benefiting from their diverse ideas, views and concerns, and using that information to make better decisions. As the leading membership organization for P2 and engagement professionals in Canada, we inspire innovation that changes millions of lives for the better and advocate for P2 and engagement in Canada and around the world.

P2 practitioners are a diverse community of professionals, citizens, academics, and decision-makers committed to involving the public in decisions that affect them. We help practitioners take meaningful action toward real-life challenges in P2 and engagement, deliver results that matter, and implement transformational change that lasts.

View a short history of IAP2 Canada

Our Vision

Canadians are meaningfully engaged in decisions that affect them by way of purposeful public participation.


Our Mission

IAP2 Canada advances effective public participation practice and supports practitioners. We carry out our mission according to the 2021-24 Strategic Plan.

The IAP2 Spectrum

The IAP2 Spectrum is a framework designed to enhance collaboration and transparency throughout the decision-making process, increasing the public’s impact on the decision. According to the spectrum, meaningful P2 and engagement includes:

  Informing - communicating the issues, options, and solutions to the public by providing clear, balanced, and objective information
  Consulting - getting continuous input and feedback from the public
  Involving - ensuring public interest and their diverse views and concerns are understood and considered throughout the process
  Collaborating - partnering with the public in each aspect of the process by asking for advice and identifying preferred solutions
  Empowering - placing the final decision-making in the hands of the public and implementing what the public decided

Ultimately, P2 helps decision-makers apply what they’ve learned from the public in meaningful ways to address real-life problems.

View the full IAP2 Spectrum


2022 Year by the Numbers


1141

members in 2022


129

training Sessions in P2


17

online learning webinars


2657

event registrations


6

new CP3s welcomed


385

individuals participated in the IAP2 NAC 2022, either in-person or virtually

Year in Review: Highlights from 2022

Investing in Our People

    • Hired manager of training & professional development
    • Engaged a marketing consultant to help enhance our online brand presence
    • Welcomed a new director to the IAP2 Canada board
    • Provided equity, diversity and inclusion training for volunteer leadership at the national and chapter level & staff
    • Worked with 150 volunteers nationally and regionally to advance the work of the organization - we could not do it without them.


    Turning a Challenging Year into a Transformative Year

    Evaluated and Streamlined Our Operations

    • Examined roles and made changes to roles based on the need
    • Updated financial systems to increase efficiency and accountability
    • Updated structure to make it clear and easy to understand, roles and responsibilities clearly defined, thus increasing responsiveness to the needs of members, staff and other stakeholders
    • Identified flexibility as an area of development for the organization, while the updated structure can adapt somewhat to changing circumstances and new opportunities, limited resources make it challenging to accommodate growth and change at a more accelerated rate.



    Elevating Our Community, Together

      • Created engaging and visually appealing social media posts, streamlined and enhanced email communications, and started updating our website layout and content to increase audience engagement
      • Planned, proposed and received approval to hire an association management company (part-time) in early 2023 to enhance training and member support
      • Welcomed 6 new CP3s - an evidence-based assessment that ensures that they meet IAP2's standards as a professional in the field and a competitive advantage for those looking to demonstrate their skills and experience. Meet our CP3s.
      • Launched the new IAP2 Canada learning pathway and our new Certificate in Public Participation
      • Provided online learning through 3 sessions of the popular Digital Discovery Workshop Series and 14 webinars
      • Continued partnership with 16 trainers to deliver world-class, licensed and non-licensed, public participation and engagement training - we couldn’t do it without you
      • Successfully delivered the 2022 IAP2 North American Conference in Banff, Alberta:
          • Engaged 53 speakers and delivered 40 sessions and workshops, with a strong focus on EDI and Indigenous ways of knowing
          • Awarded 13 scholarships at the IAP2 North American Conference courtesy of 11 sponsors
          • Exceeded in-person registration targets by 8% at a time when most other conferences saw a decrease in participation
          • Exceeded sponsorship targets by 43%


      Biggest Challenges and Proudest Wins of 2022


      Valoree McKay, CAE

      Executive Director

      When I joined IAP2 Canada in November of 2021 I knew that I was stepping into one of the biggest challenges of my career however it was not a new type of challenge for me. I am no stranger to change in the association world, in fact, it has been the focus of the bulk of my career in association management. It has not been an easy year - lack of resources, people, automated systems and funds has been the biggest challenge in my view. With that said, the support and passion of the people involved in the organization is probably its biggest asset and I am grateful for the operational team and all of the volunteers that have helped us achieve what we did in 2022. I look forward to next year and beyond as we continue to grow and build IAP2 Canada, the profession and the community.


      Claudia Sighomnou

      Manager, Training & Professional Development

      Reflecting on my first month with IAP2 Canada, the journey has been a mix of exhilarating challenges and rewarding wins. One of my proudest achievements was the successful launch of the Certificate in Public Participation, accomplished within less than a month of joining the team. This was no small feat, given that I was still familiarizing myself with the organization and its diverse training offerings. This endeavor demonstrated to me the power of a dedicated team, diligent planning, and a common vision.


      Sarah Alvarado

      Marketing & Communications Consultant

      It's been a few years since the website layout and email communications were changed, and as a result, they were becoming a bit dated and hard to navigate. I used the current website tool to create a new, updated and more modern layout for the home page and other pages on the website that are now more visually appealing and user friendly, and used the email building tool to create new templates that are more streamlined and follow brand guidelines. We've received overwhelmingly positive feedback on the updated designs, which is a win for the team!

      Research That Matters

      The IAP2 Canada Research Committee works hard to help members better understand current public participation and engagement activities in Canada.

      Research is focused on identifying trends, best practices and areas of innovation, and evaluating current research and publications to identify opportunities for partnership and collaboration.

      In 2022, the Committee commissioned and published the following report: Digital Public Participation: Practice, Challenges and Opportunities

      Read the full report


      Our Impact: Featured Programs & Initiatives


      Celebrating excellence, quality and innovation

      Each year we highlight and celebrate individuals and organizations that demonstrate impact in public participation and engagement through the IAP2 Canada Core Values Awards. Learn how the 2022 recipients have helped advance Indigenous engagement, diversity inclusion and culture, visual engagement, leadership, and research in Canada.

      Meet the 2022 recipients

      The positive impact of peer-to-peer mentoring

      The IAP2 Canada Mentorship Program connects those new to the P2 profession (protégés) with experienced P2 practitioners (mentors). Hear from participants as they tell us about the skills they’ve gained, the impact it has had on their lives, the bond created with their peers, and what inspired them to participate.

      Read all about it!



      Advancing Indigenous inclusion in public participation

      We are honored to share the story of our Indigenous Awareness Learning Program, co-created with the late Sioux Elder Lloyd Ewinen. This program was modelled on his interpretation of medicine wheel teachings and has had a powerful impact on many. Learn about how and why the program was created, and the powerful insights and meaningful impact on those who participated.

      Get ready to be inspired!


      Pillars of Support

      Our Volunteers

      Committee and Program Volunteers

      Thank you to our committee and program volunteers!

      Certification SubCommittee

      Deanna Cambridge, CP3

      Carrie McIntosh, CP3

      Hugo Mimee, CP3

      Faith Oloruntoba

      David Paterson

      Brenda Pichette

      Gay Robinson, CP3


      Communities of Practice Chairs

      Aaron Ashton

      Maggie Bratland

      Rowan Gentleman-Sylvester

      Dorsa Jalalian

      Trevor Joyal, CP3

      Cara Lenoir

      Lara Ludwig

      Tanushree Pillai

      Ross Zimmermann


      Core Values Awards Judges

      Belinda Boyd

      Susanna Haas Lyons

      Anne Harding, CP3

      Jane Newlands, CP3

      Stephanie Richardson


      Governance and HR Committee

      Jacques Benard

      Belinda Boyd

      Karla Reesor

      Brenda Wallace, CP3


      Indigenous Awareness Learning Program - Learning Partner

      Aaron Ashton

      Jessica Bratty, CP3

      Sarah Gillett

      Andrea Hansen

      Selena Kaur Hunjen

      Cara Lenoir

      Eliana Macdonald

      Whitney Mackenzie

      Dione McGuinness

      Tina McLean

      Paul Mitchell-Banks, CP3

      Gary Pritchard

      Mike Reid

      Catherine Rockandel, CP3

      Janais Turuk

      Kaitlin Young


      IAP2 2022 North American Conference Committees

      Shawn Bravender, CP3

      Debbie Harksen

      Dylan Jones

      Trevor Joyal, CP3

      Amanda Kaiser, CP3

      Pete Iengo

      Coral Lukaniuk

      Carrie McIntosh, CP3

      Stacey Roach

      Gay Robinson, CP3

      Palash Sanyal

      Vicki Swan

      Joseph Thornley

      Lara Tierney, CP3

      Alana Williams

      Jeonghwa You

      Ross Zimmermann


      Mentorship Program Mentors

      Marcel Aubin

      Jessica Delaney, CP3

      Pierre Guillot-Hurtubise, CP3

      Kelly Guthrie, CP3

      Lindsay Humber, CP3

      Kim Hyshka, CP3

      Amanda Kaiser, CP3

      Chrystiane Mallaley

      Hugo Mimee, CP3

      Linda Niksic

      Palash Ranjan Sanyal

      Michelle Rich

      Lara Tierney, CP3

      Tannis Topolnisky, CP3


      Nomination & Elections Committee

      Terry Koch

      Tanushree Pillai

      Kevin Thorvaldson


      Professional Development & Training Committee

      Jackie Amsden

      Claire Basinski, CP3

      Keri Hyde

      Kathryn Nairne, CP3

      Brenda Pichette

      Pam Robertson, CP3

      Shiona Sommerville

      Tannis Topolnisky, CP3

      Kristin Ward Diaz

      Research Committee

      Mireille Brosseau

      Sherry Campbell

      Cameron Dykstra

      Lindsay Humber, CP3

      Precious Ile

      Dayla Kablawi

      Valerie Lehmann

      Fabienne Lord

      Rebecca Melenka

      Doha Melhem

      Jane Newlands, CP3

      Jen Pinarski

      Antoinette Semenya

      Brenda Wallace, CP3

      Ellis Westwood


      Officers and Board of Directors

      Comprised of P2 champions from across Canada, our officers and board members provide crucial support and guidance to help us meet the goals set our in the IAP2 Canada 2021-2024 Strategic Plan.

      Officers

      Catherine Rockandel, CP3

      PRESIDENT


      Nicole Melanson

      VICE-PRESIDENT (until April 2022)


      Palash Sanyal

      VICE-PRESIDENT (as of September 2022)


      Michelle Snow

      TREASURER


      Terry Koch

      SECRETARY

      Members of the Board

      Kim Alison-Fraser (until March 2022)

      Jacques Bénard

      Alyssa Cerbu

      Katherine Cole

      Precious Ile

      Rajvir Rao

      IAP2 Canada Chapters

      Chapters play a significant and important role in connecting our community at the regional level and enhancing the membership value with IAP2 Canada. There are currently five active chapters, each of which has its own Board of Directors. Thank you to the 2022 chapter volunteers who helped to plan and organize local events, activities and professional development opportunities ensuring connection and learning in their region:

      Association québécoise pour la participation publique (AQP2)

      2021 - 2022 Collaborative Committee

      Raphaëlle Aubin

      Henri Chevalier

      Guy Grenier

      Camille Montreuil

      Marie Rousseau

      Pierre Tadros

      2022 - 2023 Collaborative Committee

      Raphaëlle Aubin

      Henri Chevalier

      Camille Montreuil

      Marie Rousseau

      Nadim Tadjine

      Pierre Tadros

      Featured Successes:

      Training provided in 2022 included:

        • ONLINE - January 18 and 25 - Les relations avec les parties prenantes : se lancer dans l’aventure! (with Marie Rousseau, ÉcoProcessus)
        • ONLINE AND IN PERSON - October 12 and 14 - Récolter des données pour bâtir des villes à échelle humaine (with Julien Voyer, Hugo Quintin and Maude Ouellet - Montreal Urban Ecology Centre)
        • WEBINAR - Informer autrement, consulter différemment : la démarche participative du Code de l’urbanisme de Laval (with Diane Durand and Isabelle Brisset des Nos - Ville de Laval)


      British Columbia & Yukon

      2021 - 2022

      Kevin Shipalesky - President

      Alix Matthews-Mahe - Vice-President

      Susan Schienbein - Treasurer

      Cara Lenoir - Secretary

      Emina Dervisevic - Training Coordinator

      Michelle Larstone - Member Services

      Stephanie Tissot - Youth Coordinator

      Xenia Dandridge - Director at Large

      Megan Fitzgerald, CP3 - Director at Large

      Jennifer Miller - Director at Large

      Rebecca Vaughan - Director at Large

      2022 - 2023

      Kevin Shipalesky - President

      Alix Matthews-Mahe - Vice-President

      Jasmine Patrick - Treasurer

      Cara Lenoir - Secretary

      Emina Dervisevic - Training Coordinator

      Michelle Larstone - Member Services

      Stephanie Tissot - Youth Coordinator

      Xenia Dandridge - Director at Large

      Megan Fitzgerald, CP3 - Director at Large

      Jennifer Miller - Director at Large

      Rebecca Vaughan - Director at Large

      Michelle Frilund - Director at Large

      Kelly Kay - Director at Large

      Featured Successes:
        • Diverse, equitable and inclusive engagement event: In June our Chapter held a free virtual session for members and facilitated by Indigenuity Consulting Group, with an opportunity to explore topics further at a follow up session in the fall.
        • Summer Social: In August we held two concurrent in-person social events; one was held in Burnaby and the other was held in Smithers. These summer socials were free for members to attend, held in accessible locations, and provided members an opportunity to meet other P2 professionals working in their communities.
        • Decolonizing Engagement with Indigenuity: This deeper dive virtual workshop was a continuation of the dialogue started earlier in the summer with Chapter members on how to apply an equity, diversity, inclusion and Indigenous lens to our work as engagement practitioners.



      Great Lakes

      2021 - 2022

      Katrina Kroeze - President

      Jodi Ball - Secretary

      Zahra Jaffer - Treasurer

      Anila Sunnak - Communications

      Tracey Ehl, MCP3 - Members at Large

      Karla Kolli - Members at Large

      Rouselle Gratela - Members at Large

      Justin Jones, CP3 - Members at Large

      Stephanie Campeau - Members at Large

      2022 - 2023

      Katrina Kroeze - President

      Jodi Ball - Secretary

      Zahra Jaffer - Treasurer

      Anila Sunnak - Communications

      Tracey Ehl, MCP3 - Members at Large

      Justin Jones, CP3 - Members at Large

      Stephanie Campeau - Members at Large

      Liz McHardy - Members at Large

      Emily Cameron - Members at Large

      Featured Successes:
      • Maintained a strong financial position and continued to offer programs at no cost to members and non-members within the Chapter region
      • Engaged members and friends of the Chapter in a series of lunch and learn session that focused on topics such as hybrid engagement practices, engaging in equitable street design, and societal and cultural shifts that are driving more diversified P2 processes
      • Attracted diverse members from across the region with a range of experiences that supported the Chapters strategic directions: we welcomed two new directors to the board in 2022.

      Prairies

      2021 - 2022

      Katie Suek - President

      Lindsay Thompson - Vice-President

      Shawn Silzer - Secretary

      Maggie Bratland - Treasurer

      Jennifer Lester - Chapter Communications

      Colleen McMahon - Chapter Communications

      Christine Markel - Chapter Liaison

      Leanne Jarocki - Director at Large

      Morgan Vespa - Director at Large

      Matt Long - Director at Large

      Crista Gladstone - Director at Large

      2022 - 2023

      Lindsay Thompson - President

      Christine Markel - Vice-President

      Shawn Silzer - Secretary

      Maggie Bratland - Treasurer

      Colleen McMahon - Chapter Communications

      Daniel Waycik - Chapter Communications

      Erin McKay - Chapter Liaison

      Samantha Mark - Director at Large

      Moran Vespa - Director at Large

      Matt Long - Director at Large

      Crista Gladstone - Director at Large

      Katie Suek - Past President

      Featured Successes: 
        • Building on the chapter’s communication strategy, the board is partnering with Argyle to develop an outreach marketing strategy. This strategy will help the chapter connect with existing members and recruit new members.
        • IAP2 Fundamentals and Designing Public Participation and Engagement with the new curriculum was offered in-person in April/May 2023 in Regina, SK.
        • The Prairies Chapter Chat is intended to connect and learn from other local practitioners with the shared goal of advancing the practice for all. The Prairies Chapter hosted a total of three Chapter Chats. Details include:
            • July 2022 – From Transactional to Relational Engagement – led byTannis Topolniski.
            • November 2022 – Leading in Chaos and Disruption in the Public Arena – led Stephanie Roy McCallum
            • May 2023 - Crafting engagement strategy to disrupt and dismantle racism in the health system with Colleen Schneider, Provincial Lead for Public and Patient Engagement, Shared Health Manitoba



      Wild Rose (Alberta)

      2021 - 2022

      Trevor Joyal, CP3 - President

      Lindsey Johnson - Vice President

      Alexandra Morrison - Treasurer

      Andrea Delannoy - Secretary

      Shawn Bravender, CP3 - Director

      Germaine Conacher - Director

      Sarah Geisler - Director

      Lindsay Humber, CP3 - Director

      Gay Robinson, CP3 - Director

      Noreen Rude - Director

      Jana Sinclair - Director

      Carole Stark - Director

      Lara Tierney, CP3 - Director

      Angela Lowry - Deputy position

      2022 - 2023

      Trevor Joyal, CP3 - President

      Candace Denison - Vice President

      Germaine Conacher - Treasurer

      Andrea Delannoy - Secretary

      Shawn Bravender, CP3 - Director

      Steph Gagnon - Director

      Sarah Geisler - Director

      Lindsay Humber, CP3 - Director

      Gay Robinson, CP3 - Director

      Noreen Rude - Director

      Jana Sinclair - Director

      Angela Miskuski - Director

      Lara Tierney, CP3 - Past President

      Featured Successes:
        • 286 members across Alberta as of May 5 - this is a significant drop in membership and our membership team is aiming to focus on those who have lapsed to understand how we can get those numbers back up and make appropriate changes to maintain our members.
        • Identified opportunities for volunteers and an overarching purpose for the volunteer program and created a database of volunteers, renewing and consolidating our existing lists, and reaching out to those who have expressed interest in volunteering to determine current interest, availability, and contact information.
        • Updating membership map to show our geographic distribution of our membership to assist in focusing efforts.
        • Hybrid AGM in 2022 where although bumpy led to many lessons learned and some great professional development.
        • The North American Conference in Banff led to an amazing opportunity for Wild Rose to get together in a beautiful setting and to speak with each other in our own backyard. A Wild Rose social was held and had new members coming forward, new relationships formed, and a better appreciation for what it means to be back together in person.
        • Developed and executed the communication strategy, newsletter, social media, and website for the Chapter and with the goal of connecting with our membership.
        • Working towards getting social media presence increased by monitoring analytics to understand interactions with posts with the goal of increasing fellowship and putting forward Wild Rose’s new newsletter piece Meet a member to highlight those in the province whose work should be recognized.


      2022 Financials

      In this section of the Annual Report, we present the IAP2 Canada 2022 Financial Statements, prepared in accordance with generally accepted accounting principles (GAAP) and independently audited. These statements offer a comprehensive overview of our financial performance, position, and cash flows for the fiscal year 2022. Committed to transparency and accountability, these financials reflect responsible resource management and our ability to fulfill our mission.

      Access the statements

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